PDF vs. Excel: Choosing between formats

Need the highest-quality calendar file for printing? Are you publishing the calendar on a web site or in a newsletter? Do you need a calendar to share and group edit with colleagues? This page will help you decide on the right format for your needs.

The PDF calendars

The PDF format was made for printing. The way your PDF calendar looks on the screen is the way it will look printed (as long as your printer is set to a normal DPI setting). PDFs are commonly accepted by professional printers and some even accept PDFs online.

PDF files are read-only, so you cannot edit them within Adobe Acrobat Reader. You can, however, specify how your PDFs will look before downloading them using your CalendarsQuick web calendar and account settings as detailed in the previous section.

To view and print your PDF calendars, you'll need the free Acrobat® Reader® software. If Adobe Reader is not already installed on your computer, you can obtain it from the Adobe web site.

An example PDF calendar file ready for printing is shown below:

Most of the calendars on CalendarsQuick are downloadable in PDF format, with a few templates for Microsoft Excel sprinkled in - usually at least one Excel template per category page.

The Microsoft Excel calendars

Excel calendars are great for direct editing, customizing, group editing, and sharing with others. They also look good printed. You can insert pictures into the boxes, change font colors for individual events, change the background color of boxes for certain dates, and so on.

To use the Excel calendars, you will need Microsoft's Excel spreadsheet software, available from www.microsoft.com.

An example Excel calendar file ready for printing is shown below:

Batch File Downloads and Printing with Excel

Some of the Excel templates will let you download multiple calendars in one file, where each month or year is contained in it's own worksheet. For example, when you select full year for "Months to download" in the download form, your Excel file will contain calendars for all 12 months of the year. To print all months at once, go to Print -> Select "Entire workbook".

General Excel Tips

To break a line, press Alt-Enter at the end of each line of text. To insert a picture, first select your square, then select Insert->Picture->From File. Find your picture, then drag and resize to fit your square.

To learn how to include events in the calendars you download, click to the next section: Printing your schedules.

Printing to different paper sizes

A compiled listing of the paper size options that are available for each calendar template can be found on the Paper Sizes page.